![]() ![]() Think of them as filing cabinets for pages. ![]() They are advanced pages that organize other pages into a single structure, allowing you to make sense of a lot of information all at once. Databaseĭatabases are where the Notion project management heavy lifting happens. Additionally, as you’ll learn more about soon, every item in your Notion database also has its own dedicated page where you can include more detailed information. You can also create subpages-pages within pages-to create a logical structure and keep better track of where everything is. Pages are the basis of organization in Notion, and each one is a fresh canvas that can contain whatever content type you need. They come in various shapes and sizes, and you can transform, arrange, and rearrange them to create whatever tool you need. ![]() If it helps, you can think of Notion blocks like LEGO blocks. Everything in Notion is a block, whether that’s a line of text, an image, a video, a table, a to-do list, or a heading. Before we jump into Notion project management, we’ll cover all the Notion fundamentals including:īlocks are the starting point of anything you do in Notion. Once you get the basics right, you can become a Notion wiz in no time at all. It has loads of templates (check out the main types of Notion weekly planners btw), Notion integrations, and Notion shortcuts to take that pressure off of you. However, in reality, Notion is extremely intuitive and non-restrictive. Let me know if you have questions about this approach Twitter.3️⃣ What is the best project management Notion template? □ The Fundamentals of Using Notion For Project Managementįor beginners who have little to zero knowledge about Notion, it can seem like a complicated and unforgiving landscape. That’s it: an easy checkbox to mark tasks as complete, that saves the moment and allow for editing, later. Prop("Done") ? if(empty(prop("Date Completed Override")), prop("Last Edited"), prop("Date Completed Override")) : fromTimestamp(toNumber("")) You’ll use this to set the correct date - override the Last Edited date - only if you edit the record later. To work around this, let’s add another date property, Date Completed Override. While this works for most cases, if the record is changed later, it will update Date Completed to that new edit date and time, which isn’t correct. Note that, since the formula returns a date, we need a tricky way to say “no date” when Done isn’t checked. Perfect! We can save Last Edited to a new formula field, Date Completed, when the user checks Done: prop("Done") ? prop("Last Edited") : fromTimestamp(toNumber("")). Last Edited is a built-in field that saves the timestamp when a record is changed. Option 2: Use Last Edited with a date override Entering a date and time isn’t fun and is counterintuitive. This works, but it’s a poor user experience. You can also create a new Formula field Done, that adds a checkbox and makes reports easy: empty(prop("Date Completed")) ? false : true. To mark a task as done, enter the date and time. Date Completed can be empty, meaning not completed, or have a timestamp of the date it was done. Use a date field instead of a checkbox to mark a task as completed. Why bother to save the date when you complete a task? You’ll need to know Date Completed to build progress reports or retrospectives. But there’s no obvious way to check off a task as “done” and save the date it was done. ![]() Notion, the wildly flexible no-code platform for writing notes and building workflow tools, is often configured as a to-do list. ![]()
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